Annual IC3 Conference & Expo

The Annual International Career & College Counseling (IC3) Conference & Expo is held each August to bring together high schools and higher education representatives for a collaborative dialogue on issues that prompt solutions in career and college counseling practices. The conference features breakout sessions and networking opportunities for school leaders, counselors, teachers, university leaders, university admission representatives, and educational organizations to learn, connect, and build relationships. Each year, the conference highlights a new theme which focuses discussions and efforts for the future of career and college counseling, and the importance of IC3’s mission within the current landscape.

Annual IC3 Conference

2022 Annual IC3 Conference
24 & 25 August 2022 • Hyderabad International Convention Centre, Hyderabad, India
The Annual International Career & College Counseling (IC3) Conference is a hybrid gathering, held each August to bring together high schools and higher education representatives for a collaborative dialogue on issues that prompt solutions in career and college counseling practices. The conference features breakout sessions and networking opportunities for school leaders, counselors, teachers, university leaders, university admission representatives, and educational organizations to learn, connect, and build relationships. Each year, the conference highlights a new theme which focuses discussions and efforts for the future of career and college counseling, and the importance of IC3’s mission within the current landscape.
To Learn More About the History and Goals of IC3, Visit the IC3 Movement Website.

A Critical Initiative of the IC3 Movement’s Mission to Bring Counseling to Every School, the IC3 Regional Forums Are In-Person Events Organized by the IC3 Regional Committees and Bring Together Leadership and Staff From High Schools in Local Regions for a Focused Dialogue on the Significance of Career and College Counseling as an Integral Function in Schools. Hosted at Local High Schools, the IC3 Regional Forums Enable Access to Learning, Knowledge Creation and Sharing, and Networking Within the Community and With Global Universities for Hundreds of Schools That Have Limited Resources for Travel and Training of Their Principals, Teachers, and Counselors.

Through the IC3 Regional Forums, IC3 Institute, Annual IC3 Conference, and IC3 Live, the IC3 Movement Envision That Every High School Globally Will Run a Robust, Well-Resourced Career and College Counseling Office.

2024 Annual IC3 Conference & Expo

28 & 29 August 2024
Yashobhoomi (India International Convention & Expo Centre)
New Delhi, India

High School Delegates

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    Professional development through 40+ learning sessions and workshops

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    Build connections with other high school counselors to broaden your knowledge about best practices and counseling strategies

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    Expand and strengthen your network: 2,000+ educators expected to attend from 75+ countries

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    Showcase your school during the Planned Networking with High Schools, where global universities come to meet you at your table

High school Delegates
organizational-benefit

University Delegates

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    Meet and connect directly with 5,000+ high school delegates expected

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    Showcase your institution during the Planned Networking with Universities, and at the IC3 Expo

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    Expand and strengthen your network: 2,000+ educators expected to attend from 75+ countries

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    Learning sessions and workshops for your professional development, focusing on trends in the region and best practices in international admissions

Organization Delegates

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    Participate in the largest global conference for counseling educators

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    Expand and strengthen your network: 2,000+ educators expected to attend from 75+ countries

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    Connect with high school delegates and university delegates in networking events and learning sessions

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    Join the IC3 Expo to showcase your organization as a supporter of career & college counseling

Organization Delegates

Register

Register now

Conference hotel:
Novotel Hyderabad Convention Centre
For assistance with accommodations, contact CHIME, our Travel & Logistics Partner at accommodation.ic3@chime.travel

Most events and sessions at the 2023 Annual IC3 Conference & Expo, including pre- and post-conference events, will be held in a hybrid format. Representatives may register to attend the conference either in-person or virtually, with virtual participation made possible through a special online platform.

The health and safety of our community is paramount. We are committed to maintaining a safe in-person event experience for all participants. Click here to learn more.

Registration Fees & Inclusions

High School
Delegates

50 USD
55 USD
Early Bird
Deadline: 15 April 2024
65 USD
Regular
Register now
All events, sessions, and networking on 28 & 29 August
Access to Planned Networking with Universities (formerly known as University Exhibits) during the conference
Participation in Planned Networking with High Schools (formerly known as High School Exhibits) during the conference
Access to IC3 Expo
2  lunches and 1 dinner
Networking/refreshment breaks
Access to mobile app
Optional add-on: Pre-Conference Workshops for high school delegates ($25)

University
Delegates

700 USD
750 USD
Early Bird
Deadline: 15 April 2024
800 USD
Regular
Register now
All events, sessions and networking on 28 & 29 August
Access to Planned Networking with High Schools (formerly known as High School Exhibits) during the conference
Participation in Planned Networking with Universities (formerly known as University Exhibits) during the conference
Access to Student & Parent Fair(s) though not guaranteed is subject to the capacity of the host school, with priority given to those who register early
Access to IC3 Expo
2 lunches and 1 dinner
Networking/refreshment breaks
Access to mobile app
Optional add-on: Pre-Conference Workshop for university delegates ($100)

Approved Organization Delegates

850 USD
900 USD
Early Bird
Deadline: 15 April 2024
950 USD
Regular
Register now
All events, sessions, and networking on 28 & 29 August
Access to IC3 Expo
Access to Planned Networking with High Schools (formerly known as High School Exhibits) 
Access to Planned Networking with Universities (formerly known as University Exhibits) during the conference 
2 lunches and 1 dinner
Networking/refreshment breaks
Access to mobile app

Government organizations may be eligible for a 50% registration discount. Please write to info@ic3movement.com to request a discount code before proceeding with registration.

Independent Education Counselor

Representing a school
350 USD
Non-school based
850 USD
Representing a school
400 USD
Non-school based
900 USD
Early Bird
Deadline: 15 April 2024
Representing a school
450 USD
Non-school based
950 USD
Regular
Register now
All events, sessions, and networking on 28 & 29 August
Access to IC3 Expo
Access to Planned Networking with Universities (formerly known as University Exhibits) during the conference
Participation in Planned Networking with High Schools (formerly known as High School Exhibits) during the conference (only for counselors representing a school)
Access to Planned Networking with High Schools (formerly known as High School Exhibits) during the conference
2 lunches and 1 dinner
Networking/refreshment breaks
Access to mobile app
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    Early registrants confirming attendance will be given priority consideration should a cap be placed on the number of attendees permitted at the conference venue.

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    In-person events related to the 2024 Annual IC3 Conference & Expo will be in compliance with local and national laws and policies, as well as those imposed by IC3, the conference venue itself, and any other accommodation.

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    Registrations are non-refundable. Requests to transfer registration to another person in your organization, though not guaranteed, must be submitted by 23 June 2024 via email to info@ic3conference.com. If approved, a processing fee of 65 USD will be charged along with any additional registration fees that may be applicable.

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    For hotel bookings, contact our logistics partner, CHIME Tours Pvt. Ltd.

High School
Delegates

65 USD
Pre-conference virtual networking on 26 August
All events, sessions and networking on 28 & 29 August
Access to IC3 Expo (Virtual)
Mobile app

University
Delegates

450 USD
Pre-conference virtual networking on 26 August
All events, sessions and networking on 28 & 29 August
Access to IC3 Expo (Virtual)
Mobile app

Approved Organization Delegates

650 USD
Pre-conference virtual networking on 26 August
All events, sessions and networking on 28 & 29 August
Access to IC3 Expo (Virtual)
Mobile app
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    Registrations are non-refundable. Requests to transfer registration to another person in your organization, or to change the status of registration from in-person to virtual or vice-versa, though not guaranteed, must be submitted by 23 June 2024 via email to info@ic3conference.com. If approved, a processing fee of 65 USD will be charged along with any additional registration fees that may be applicable.

Next Steps After You Register

Next Steps After You Register

Explore the Venue

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2024 Theme:
From Competition to Competence

Including the sub-themes:

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    The Impact of Counseling on Learning Outcomes
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    Foundations, Trends & Ethics
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    Compassion & Mindfulness in Counseling
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    Failure as a Teacher
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    Empowering School-Based Counseling
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    University Enrollment Management as a Counseling Function
Submit a session proposal
Last date to submit a session proposal is 15 April 2024.
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IC3 Scholarships

One of IC3's objectives is to make professional development accessible for deserving career and college counselors from under-resourced schools. The IC3 Scholarship Program is designed to support those counselors and create access to participate at the Annual IC3 Conference & Expo. If awarded a scholarship, IC3 Scholars will receive a waiver for their conference registration fee and a fee waiver for access to Level 1 or Level 2 of an IC3 Pre-Conference Workshop

Selection Criteria

Please review the scholarship selection criteria below before applying:

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    Full-time employee/counselor of a high school (previous IC3 Regional Forum attendees may apply)
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    First-time attendee of any Annual IC3 Conference & Expo (applicants who attended any previous conferences from 2016-2023 are not eligible)

*Full-time employees/counselors that have attended any of the IC3 Regional Forums are still eligible and encouraged to apply.

The scholarship application & nomination deadline is 30 June 2024.

IC3 Engagement Grant for NGOs Serving Africa, Latin America & the Caribbean

The engagement grant provides social organizations serving high schools in Africa, Latin America & the Caribbean the opportunity to participate in the Annual IC3 Conference & Expo.

Selection Criteria

To be considered for a scholarship, you must be a

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    Full-time employee from an NGO serving the education landscape in Africa, Latin America, or the Caribbean
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    First-time attendee of any Annual IC3 Conference & Expo

The scholarship application & nomination deadline is 30 June 2024.

Schedule

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    Format: In-person conference

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    The Annual IC3 Conference & Expo will feature insightful keynote addresses, multiple breakout sessions with separate focuses on the priorities of high school and university representatives, planned networking opportunities, and pre- and post-conference activities.

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    For more information on specific programs, scroll down.

Note:
The 2024 Annual IC3 Conference & Expo program booklet will be available to all attendees at the venue. For the 2023 program booklet, click here.
View full schedule
Registration includes

Program

IC3 Pre-Conference Workshops

Delegates may participate in concurrent workshops on best practices in career and college counseling, as per their level of experience, organized by the IC3 Institute. To register for Pre-Conference Workshops, participants must also register for the Annual IC3 Conference & Expo. Delegates may select these as add-on item(s) on their conference registration. Due to limited space, registration at these events is capped. Delegates are encouraged to register early to ensure participation, or will be placed on a waitlist.

Workshops for high school delegates (Level 1 & 2)

27 August 2024

Workshop for university delegates

27 August 2024

Pre-Conference Dinner Series

27 August 2024

The optional Dinner Series serves as a learning environment to meet and network with representatives of the hosting organization/institution. Attendees at these optional events will:

Capacity is limited and early registration is encouraged.

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    Benefit from first-hand knowledge from and about the hosting organization/institution

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    Meet the representatives personally

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    Network with fellow conference attendees

NOTE: Participants must be registered for the Annual IC3 Conference & Expo. Invitations will be sent to select conference registrants. RSVPs are required.

Please write to partnerships@ic3movement.com for further information regarding hosting the same.

IC3 Presidential Forum

28 & 29 August 2024

Presidents and senior educators of educational institutions, leaders from industry, businesses and government from around the world are invited to participate in the Presidential Forum track of the 2024 Annual IC3 Conference & Expo. This special conference track will feature thought-provoking ideas with esteemed speakers from research universities, distinguished schools, businesses, and industries, and special networking opportunities. RSVPs are required.

Attendees (by invitation only)

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    Senior global university leaders including presidents, chancellors, vice chancellors

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    Top senior global high school leaders and principals

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    Senior government and trade organization leaders
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    Media personnel


Learn more about the past Presidential Forum speakers

Reception Series

28 August 2024

The optional Reception Series serves as a learning environment to meet and network with representatives of the hosting organization/institution:

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    Benefit from first-hand knowledge from and about the hosting organization/institution

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    Meet the representatives personally

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    Network with fellow conference attendees

Light refreshments/appetizers will be provided. Capacity is limited and early registration is encouraged.

NOTE: Participants must be registered for the Annual IC3 Conference & Expo. Invitations will be sent to select conference registrants. RSVPs are required, and these events have limited capacity.

Please write to partnerships@ic3movement.com for further information regarding hosting the same.

Planned Networking with Universities & High Schools

Planned Networking with Universities: 28 August 2024
Planned Networking with High Schools: 29 August 2024

Planned Networking with Universities & High Schools (formerly known as University Exhibits and High School Exhibits respectively) gives delegates the opportunity to showcase their institutions to one another during the conference.

What to Expect at the Planned Networking with Universities & High Schools

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    All high school delegates and university delegates registered for the Annual IC3 Conference & Expo will have an assigned table in their respective planned networking.

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    At the Planned Networking with Universities, each university/college will have an assigned table, with their representative(s) standing behind the table and displaying their materials. High school delegates will visit these tables to interact with university delegates.

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    At the Planned Networking with High Schools, each high school will have an assigned table, with their representative(s) standing behind the table and displaying their materials. University delegates will visit these tables to interact with high school delegates.

NOTE: These planned networking events do not involve students; they are a special opportunity for university delegates to network and speak with the high school delegates, and vice versa. The only people attending the planned networking events are conference registrants.

Organizations or consortiums will not have tables at the Planned Networking with Universities & High Schools. Organizations are welcome to participate as conference sponsors in the IC3 Expo.

Please write to partnerships@ic3movement.com for further information regarding hosting the same.

Recommendations for your table

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    Small “drape cloth” (horizontal banner/table cover, suggested 2-foot width) with your high school or university name/logo/branding

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    Business cards (about 250-350 quantity)

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    Brochures/printed profiles/materials with information about your school or university (about 150-250 quantity)

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    Small table-top banners or other small display items to represent your school or university (such as a small sign, mascot, special item) or nominal “giveaways” (OPTIONAL)

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    Only bring materials and giveaways that are small and lightweight. Remember you will need to be able to travel with all items (as will all other attendees!)

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    Do not bring large floor-based banners

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    In general, be mindful of limited space for display on your table – minimal is OK!

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    High school delegates, bring your school calendar along!

Annual IC3 Awards

29 August 2024
The call for nominations will open at a later date; stay tuned for updates!

The Annual IC3 Awards recognize extraordinary contributions to the field of career and college counseling each year, and are presented to high school counselors, schools, universities, and admissions representatives standing out for their inspiring work. The IC3 Awards may include both global and regional award categories (India, Africa, Latin America & the Caribbean, Asia, the Middle East, Europe, North America, and Oceania).

Learn more about the Annual IC3 Awards categories & winners

Nominations open

Student & Parent Fair(s)

27 & 30 August 2024
Student & Parent Fairs, hosted by IC3 Host Schools, are a unique platform for students and parents to engage directly with university representatives to gain insights into various academic programs, admission processes, and the overall university experience.
Delegates interested in participating in the Student & Parent Fair(s) may select these as an add-on item on their conference registration. Due to limited space, registration at these events is curtailed, and delegates are encouraged to register early to ensure participation. RSVPs are required.
Nominations open

Sponsored by

Venue

Sreenidhi International School, HyderabadAziznagar Village Rd, Near TS Police Academy, Moinabad, Telangana 500075, India

Sponsored by

Venue

Hyderabad Public School Ramanthapur#3-8-152, A-K, Ramanthapur, Hyderabad, Telangana 500013, India

Host Schools

Venue

23 August 2022

8:00am-10:30am IST

delhi-public-school

Delhi Public School, Nacharam

Plot No. 44, Uppal Mandal, 42A, behind BSNL Telephone exchange, Durga Nagar, Nacharam, Hyderabad, Telangana 500076, India

1:00pm-3:30pm IST

glendale-academy

Glendale Academy International Sun City, Bandlaguda Jagir,

Hyderabad, Telangana 500086

26 August 2022

8:00am-10:30am IST

sliver-oaks

Silver Oaks International School, Bachupally Campus

Miyapur Rd, Bachupally, Hyderabad, Telangana 500090, India

Host Schools

23 August 2022

8:00am-10:30am IST

Venue

delhi-public-school

Delhi Public School, Nacharam

Plot No. 44, Uppal Mandal, 42A, behind BSNL Telephone exchange, Durga Nagar, Nacharam, Hyderabad, Telangana 500076, India

Host Schools

1:00pm-3:30pm IST

Venue

glendale-academy

Glendale Academy International Sun City, Bandlaguda Jagir,

Hyderabad, Telangana 500086

Host Schools

26 August 2022

8:00am-10:30am IST

Venue

sliver-oaks

Silver Oaks International School, Bachupally Campus

Miyapur Rd, Bachupally, Hyderabad, Telangana 500090, India

IC3 Expo

28 & 29 August 2024
Join the IC3 Expo

Reach leaders in education from around the world

Create a meaningful impact on influential leaders in education across the globe by participating as a conference sponsor in the IC3 Expo. Through the IC3 Expo, you can create brand awareness while also playing a critical role in encouraging growth for the counseling community. The IC3 Expo is held at the site of all networking and lunch breaks, ensuring maximum exposure and engagement for your institution. Contact: partnerships@ic3movement.com

IC3 Expo Pavilion

25,000 USD

Includes 10 complimentary 2024 Annual IC3 Conference & Expo registrations

Create a dynamic presence in the IC3 Expo by forming a pavilion of geographically linked institutions or organizations. Pavilion sponsors receive a discount on space in the IC3 Expo and enhanced visibility during the event. Pavilion sponsors will have the option of customizing their assigned area (500 square feet) by incorporating technology, furniture, signage, etc. (to be contracted directly with the convention center).

IC3 Expo Booth

8,500 USD

Includes three complimentary 2024 Annual IC3 Conference & Expo registrations

Gain visibility with influential education leaders across the globe by increasing brand awareness and encouraging growth for the counseling community with an expo booth in the IC3 Expo (100 square feet). A booth area is limited to one exhibitor only, and may not be shared.

IC3 Expo Table: Premium

5,500 USD

Includes two complimentary 2024 Annual IC3 Conference & Expo registrations

Create a meaningful impact on influential education leaders across the globe by increasing brand awareness and encouraging growth for the counseling community with a table in the IC3 Expo (eight-foot length). A premium table is limited to one sponsor only, and may not be shared.

IC3 Expo Table: Standard

3,000 USD

Includes one complimentary 2024 Annual IC3 Conference & Expo registration per table

Create a meaningful impact on influential education leaders across the globe by increasing brand awareness and encouraging growth for the counseling community with a table in the IC3 Expo (four-foot length). A standard table is limited to one sponsor only, and may not be shared.

Organizations at the 2024 Annual IC3 Conference & Expo

Thank you to all the organizations for your participation!

Sponsors & Partners

Sponsoring an IC3 event is a rare opportunity to make a meaningful impact through our mission of counseling in every school, while increasing visibility and brand awareness for your institution amongst an influential group of decision-makers and leaders across the high school and university community.

2024 Annual IC3 Conference & Expo Sponsors & Partners

Host

Co-Hosts

University of Arizona
University of Arizona

Opening Plenary

Platinum

RF sponsor logo

Gold

RF sponsor logo

Pre-Conference Workshops
(Level 1)

Content Partners

RF sponsor logoRF sponsor logoRF sponsor logo

School Empowerment Partners

RF sponsor logoRF sponsor logoRF sponsor logoRF sponsor logoRF sponsor logoRF sponsor logoRF sponsor logo

Student Advocacy Partners

RF sponsor logoRF sponsor logo

Health & Safety

The health and safety of our community are paramount. We are committed to maintaining a safe in-person event experience for all participants.

General Health & Safety Protocols

All delegates attending in-person must submit either a negative COVID-19 RT-PCR test report (not exceeding 48 hours prior to conference check-in) or a final vaccination certificate to confirm that they are fully vaccinated (from a minimum of 15 days prior to the conference).

Upon check-in at the conference, all delegates attending in-person must provide a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days

Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, as applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.

Protecting Our Community

Strict compliance with local and national policies, as well as those enforced by the conference venue

A health, safety, and wellness task force consisting of key stakeholders to ensure the highest standards of health and safety protocols

Regular health screenings upon entry to all conference areas

Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants

Contactless registration

Increased use of mobile app to limit physical contact with surroundings

Masks/face coverings required at all times

Strict social distancing throughout all conference areas

Sanitation stations

Daily onsite safety checks and testing may be required

Protect Yourself & Others

Wear a mask at all times, ensuring that the nose and mouth remain covered

Use other personal protective equipment as needed

Practice social distancing

Wash hands with soap and water frequently

Cover coughs and sneezes with a tissue or use the inside of your elbow, immediately wash hands with soap and water

protect yourself

Avoid touching eyes, nose, and mouth

Avoid touching frequently-touched surfaces

Monitor your health, remain alert of any symptoms

Report any suspicion of ill-health to conference authorities immediately

Cooperate with onsite safety checks and testing as needed

Positive Health & Well-Being

In addition to health and safety measures, IC3 is committed to promoting a state of positive well-being for its community.

Flexibility in registration policies

Extended breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices

Wellness and meditation sessions to contribute positively to your sense of well-being

Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, as applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.

Compliance with local and national policies, as well as those enforced by the conference venue

Wellness and meditation sessions to contribute positively to your sense of well-being

All attendees shall abide by all rules, regulations, policies, procedures and protocols, whether imposed by the Organizer or legal authorities, and each person must agree to, and pass, any and all health screenings. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to the Organizer.