Annual IC3 Conference & Expo

The Annual International Career & College Counseling (IC3) Conference & Expo is a hybrid gathering, held each August to bring together high schools and higher education representatives for a collaborative dialogue on issues that prompt solutions in career and college counseling practices. The conference features breakout sessions and networking opportunities for school leaders, counselors, teachers, university leaders, university admission representatives, and educational organizations to learn, connect, and build relationships. Each year, the conference highlights a new theme which focuses discussions and efforts for the future of career and college counseling, and the importance of IC3’s mission within the current landscape.

Benefits Register Scholarships Schedule Program Call for Proposals IC3 Expo Sponsors Host Schools

2023 Annual IC3 Conference & Expo

23 & 24 August 2023

Hyderabad International Convention Centre, Hyderabad, India

Hybrid (in-person and virtual)

Theme: Finding Purpose Through Counseling

High School Delegates

Learn from college and university admissions leaders around the world
Participate in a global dialogue on important issues such as access, affordability, career choices, and community engagement
Evaluate the long-term impact of your career and college counseling department and its role in raising your school’s reputation

University Delegates

Build relationships with high school leaders and counselors around the world
Gain insights into schools’ curricula and assessment frameworks in different regions
Explore the emerging landscape of national and international schools, and grow your institution’s reputation

Organization Delegates

Develop valuable relationships with leading regional and global high schools, and global higher education institutions
Elevate the visibility and reputation of your organization
Showcase your value-added solutions at a time when increasing numbers of high school students are searching for best-fit opportunities to pursue their education and career aspirations

Register

Registrations for the 2023 Annual IC3 Conference & Expo will open on 01 February

Conference hotel: Novotel Hyderabad Convention Centre
For assistance with accommodations, contact CHIME, our Travel & Logistics Partner at accommodation.ic3@chime.travel

Most events and sessions at the 2023 Annual IC3 Conference & Expo, including pre- and post-conference events, will be held in a hybrid format. Representatives may register to attend the conference either in-person or virtually, with virtual participation made possible through a special online platform.

The health and safety of our community is paramount. We are committed to maintaining a safe in-person event experience for all participants. Click here to learn more.

Registration Fees & Inclusions

In-person Attendance

High School Delegates

University Delegates

Approved Organization Delegates

Super Early Bird
(Deadline: 31 March 2023)

50 USD

700 USD

850 USD

Early Bird
(Deadline: 15 April 2023)

55 USD

750 USD

900 USD

Regular Registration
(After 15 April 2023)

65 USD

800 USD

950 USD

Registration includes

Pre-conference virtual networking on 21 August
All events, sessions and networking on 23 & 24 August
Your own exhibit table at the High School Exhibits on 24 August
Access to IC3 Expo
2 lunches and 1 dinner
Networking/refreshment breaks
Mobile app

Pre-conference virtual networking on 21 August
All events, sessions and networking on 23 & 24 August
Your own exhibit table at the University Exhibits on 23 August
Access to IC3 Expo
2 lunches and 1 dinner
Networking/refreshment breaks
Mobile app

Pre-conference virtual networking on 21 August
All events, sessions and networking on 23 & 24 August
Access to IC3 Expo
2 lunches and 1 dinner
Networking/refreshment breaks
Mobile app

Early registrants confirming in-person attendance will be given priority consideration, should a cap be placed on the number of in-person attendees permitted at the physical conference venue.
In-person events related to the 2023 Annual IC3 Conference & Expo will be in strict compliance with local and national laws and policies, as well as those imposed by IC3, the conference venue itself, and any other accommodation.
Should a delegate be unable to attend the conference in-person due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue, or an external governing body, they will be expected to participate in a purely virtual capacity. In this case, university and organizational delegates will receive a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund.

Virtual Attendance

Super Early Bird
(Deadline: 31 March 2023)

Early Bird
(Deadline: 15 April 2023)

Regular Registration
(After 15 April 2023)

High School Delegates

50 USD

Super Early Bird
(Deadline: 31 March 2023)

55 USD

Early Bird
(Deadline: 15 April 2023)

65 USD

Regular Registration
(After 15 April 2023)

University
Delegates

350 USD

Super Early Bird
(Deadline: 31 March 2023)

400 USD

Early Bird
(Deadline: 15 April 2023)

450 USD

Regular Registration
(After 15 April 2023)

Approved Organization Delegates

550 USD

Super Early Bird
(Deadline: 31 March 2023)

600 USD

Early Bird
(Deadline: 15 April 2023)

650 USD

Regular Registration
(After 15 April 2023)

Registration includes

Pre-conference virtual networking on 21 August
All events, sessions, and networking on 23 & 24 August
IC3 Expo (virtual)
Mobile app

Registration for virtual attendance is non-refundable and delegates must participate in the 2023 Annual IC3 Conference & Expo in a purely virtual capacity. Delegates can request to change their status from "virtual" to "in-person" by contacting IC3. If a change in status is approved, additional registration fees will apply.

Eligibility

Due to limited space, participants must register under the category of High School Delegate, University Delegate, or Approved Organization Delegate. In each category, registrants should be full-time permanent employees of the relevant entity.
Private or Independent counselors who work with high schools (but are not full-time employees of the high school) wanting to attend on behalf of and with their school's permission may be allowed to register, in the registration category of Approved Organization Delegates.
The heavily subsidized registration fees for high schools is exclusively for full-time employees (who are on the payrolls of the high school). This subsidized fee is not applicable and CANNOT be availed by private or independent counselors or firms working with the high school.
Are you eligible for an IC3 Scholarship? Click here to find out.

Changing Your Registration

If for any reason a registered delegate decides to change the status of their registration from in-person to virtual or vice-versa, contact us at info@ic3conference.com. If a change in status is approved, delegates must pay the difference in the registration fee or will receive a refund for the difference (as applicable). The deadline to alter the status of registration is 08 August 2023.

Transferring Your Registration

Delegates will be able to transfer their registration to another representative from their institution for a processing fee of 65 USD. The last date for this transfer is 08 August 2023, after which we will not be able to process transfer requests.

Next Steps After You Register

Make a nomination for the IC3 Awards
Prepare for the in-person University & High School Exhibits — ALL high school delegates and university delegates will have a table
Consider joining us as a sponsor or partner
Book a room at the conference hotel (Novotel Hyderabad Convention Centre)

Participating institutions

Explore the venue

IC3 Scholarships

In line with IC3’s objective of making professional development accessible, the IC3 Scholarship Program aims to serve career and college counselors from under-resourced schools. Up to 100 scholarship recipients receive a waiver for the conference registration fee and a pre-conference workshop. Counselors may attend the Annual IC3 Conference in-person or virtually. For in-person participation, the scholarship may also cover flights and other accommodations.

Selection Criteria

To be considered for a scholarship, you must be a

Full-time employee/counselor of a high school

First-time attendee of any Annual IC3 Conference

*Full-time employees/counselors that have attended any of the IC3 Regional Forums are still eligible and encouraged to apply.

Application deadline: 30 June 2023

Apply for an IC3 Scholarship

Nominate a counselor

IC3 Engagement Grant for NGOs Serving Africa

The engagement grant provides social organizations serving African high schools the opportunity to participate in the Annual IC3 Conference.

Selection Criteria

To be considered for a scholarship, you must be a

Full-time employee from an NGOs serving Africa in the education landscape

First-time attendee of any Annual IC3 Conference

Application deadline: 30 June 2023

Apply for an IC3 Engagement Grant

Schedule

Format: Hybrid conference (in-person or virtual participation)
The Annual IC3 Conference & Expo will feature insightful keynote addresses, multiple breakout sessions with separate focuses on the priorities of high school and university representatives, planned networking opportunities, and pre- and post-conference activities.
Most events and sessions will be an integrated experience, with live events in-person at the conference venue and online through our virtual platform from anywhere in the world.
For more information on specific programs, click here.

Looking for information about last year’s conference?

View conference schedule

2022 Annual IC3 Conference program book

Program

Pre-Conference Dinner Series

22 August 2023

7:00pm-9:00pm IST

In-person only

Separate RSVP required.

Breakfast & Reception Series

Hybrid (Virtual & In-person)

Attendees may opt to attend the Breakfast Series and/or Reception Series events, which serve as learning environments to meet and network with representatives of the hosting organization/institution. Attendees at these optional events will:

Benefit from first-hand knowledge from and about the hosting organization/institution
Meet the representatives personally
Network with fellow conference attendees

NOTE: In-person participants must be registered as in-person delegates for the Annual IC3 Conference & Expo. Delegates may also opt to participate in these events virtually. Invitations will be sent to select conference registrants. RSVPs are required and these events have limited capacity.

Reception Series

23 August 2023

Hybrid (in-person and virtual)

5:00pm-6:00pm IST • 12:30pm-1:30pm BST • 7:30am-8:30am EDT

Light refreshments/appetizers will be provided. Capacity is limited and early registration is encouraged.

Breakfast Series

24 August 2023

Hybrid (in-person and virtual)

7:30am-8:30am IST • 3:00am-4:00am BST • 10:00pm-11:00pm EDT

Light breakfast and tea/coffee will be provided. Capacity is limited and early registration is encouraged.

Annual IC3 Awards

The Annual IC3 Awards recognize extraordinary contributions to the field of career and college counseling each year, and are presented to high school counselors, schools, universities, and admissions representatives standing out for their inspiring work. The IC3 Awards may include both global and regional award categories (India, Africa, Latin America & the Caribbean, Asia, the Middle East, Europe, North America, and Oceania).

Learn more about the Annual IC3 Awards categories & winners

Nominations open

IC3 Pre-Conference Workshops

(For high school delegates)

10:00am-4:30pm IST

In-person only

High school delegates may participate in one of two concurrent workshops on best practices in career and college counseling, as per their level of experience, organized by the IC3 Institute. To register for Pre-Conference Workshops, participants must also register for the Annual IC3 Conference & Expo. Delegates may select these as add-on item(s) on their conference registration. Due to limited space, registration at these events is capped. High school delegates are encouraged to register early to ensure participation, or will be placed on a waitlist.

IC3 Presidential Forum

In-person only

Presidents and senior educators of educational institutions, leaders from industry, businesses and government from around the world are invited to participate in the Presidential Forum track of the 2023 Annual IC3 Conference. This special conference track will feature thought-provoking ideas with esteemed speakers from research universities, distinguished schools, businesses, and industries, and special networking opportunities. RSVPs are required.

Attendees (by invitation only)

Senior global university leaders including presidents, chancellors, vice chancellors
Top senior global high school leaders and principals
Senior government and trade organization leaders
Media personnel

University & High School Exhibits

University Exhibits: 23 August 2023
High School Exhibits: 24 August 2023

In-person only

University & High School Exhibits give delegates the opportunity to showcase their institutions to one another during the conference. These events will allow delegates to learn from their colleagues in education and bolster their professional networks for collaborative opportunities.

What to Expect at the University & High School Exhibits

All high school delegates and university delegates registered for the Annual IC3 Conference & Expo will have a table in their respective exhibits (in-person or virtual).
At the High School Exhibits, each high school will have a table, with their representative(s) standing behind the table and displaying their materials. University delegates will visit these tables to interact with high school delegates.
At the University Exhibits, each university/college will have a table, with their representative(s) standing behind the table and displaying their materials. High school delegates will visit these tables to interact with university delegates.

NOTE: These exhibits do not involve students; they are a special opportunity for university delegates to network and speak with the high school delegates, and vice versa. The only people attending the exhibits are conference registrants.

Organizations or consortiums will not have tables at the University & High School Exhibits. Organizations are welcome to participate as conference sponsors in the IC3 Expo (in-person and virtual).

Sponsor the Exhibits

Recommendations for Your Exhibit Table

Small “drape cloth” (horizontal banner/table cover, suggested 2-foot width) with your high school or university name/logo/branding
Business cards (about 250-350 quantity)
Brochures/printed profiles/materials with information about your school or university (about 150-250 quantity)
Small table-top banners or other small display items to represent your school or university (such as a small sign, mascot, special item) or nominal “giveaways” (OPTIONAL)
Only bring materials and giveaways that are small and lightweight. Remember you will need to be able to travel with all items (as will all other attendees!)
Do not bring large floor-based banners
In general, be mindful of limited space for display on your table – minimal is OK!
High school delegates, bring your school calendar along!

Submit a Proposal

Theme: Finding Purpose Through Counseling

Including the sub-themes:

Explore Theme and Session Topic Ideas

Session Proposal Collaboration Sheet

Submit a session proposal

Fundamentals of Knowledge and Techniques in Career and College Counseling

Recommended for counselors with fewer than three years of experience

As a new counselor, it is important to understand the elements of holistic career counseling in schools. Counselors need to learn the art of research to stay apprised of developments in career and college counseling, and how to build collective responsibility among key stakeholders for wider impact and effective outcomes. The workshop will be divided into two sessions

Research 101

Understand the art of sourcing materials, navigating and verifying information, and presenting research to students, parents, and others. Learn how to track developments in academic programs, career pathways, study destinations, universities, prerequisites for undergraduate programs, industry, and the world of work, and structure it for use in your practice.

Architects of Student Futures

Understand how to:

Consolidate different types of career counseling activities to build a structured, continuous, and age-appropriate curriculum with clear objectives and outcomes. Learn how to integrate subject teachers, parents, and school leadership, and build their ownership in counseling efforts.
Learn the critical skill of being a facilitator and enabler to build students’ capabilities, confidence, and readiness to make their own informed decisions, moving away from the expectation of having to provide definitive answers.

Access to Specialized Support and Techniques in Career and College Counseling

Intermediate & Advanced Levels

Recommended for counselors with more than three years of experience

Most resources on career and college counseling have been developed for students who can easily afford and access opportunities. There is an urgent need to provide information and resources for students who do not have access to the same opportunities, and understand how to meaningfully support them in their higher education journeys. The workshop will be divided into two sessions

Access for All

Bring inclusion and equitable access by expanding your knowledge and building on your counseling approach for students who are first-generation learners, from lower income groups, are differently-abled, or gender non-conforming. This session will look at gauging the culture, support services provided by institutions, financial aid and scholarship opportunities, and best practices of ensuring a rewarding learning experience for students.

The Counselor as Nurturer

Empathy is an important aspect of being a counselor, helping you address the anxieties, fears, and challenges faced by students and families at various stages of the decision-making process. Learn mindfulness techniques and cognitive frameworks to execute your responsibility with compassion and skill.

IC3 Expo

23 & 24 August 2022

Hybrid (in-person and virtual)

Reach leaders in education from around the world

Create a meaningful impact on influential leaders in education across the globe by participating as a conference sponsor in the IC3 Expo. Through the IC3 Expo, you can create brand awareness while also playing a critical role in encouraging growth for the counseling community. The IC3 Expo is held at the site of all networking and lunch breaks through the in-person conference as well as virtually, ensuring maximum exposure and engagement for your institution.

IC3 Expo Pavilion

25,000 USD

Includes 10 complimentary 2023 Annual IC3 Conference & Expo registrations

Create a dynamic presence in the IC3 Expo by forming a pavilion of geographically linked institutions or organizations. Pavilion sponsors receive a discount on space in the IC3 Expo and enhanced visibility during the event. Pavilion sponsors will have the option of customizing their assigned area by incorporating technology, furniture, signage, etc. (to be contracted directly with the convention center).

IC3 Expo Table: Premium

5,500 USD

Includes two complimentary 2023 Annual IC3 Conference & Expo registrations

Create a meaningful impact on influential education leaders across the globe by increasing brand awareness and encouraging growth for the counseling community with a table in the IC3 Expo (eight-foot length). A premium table is limited to one sponsor only, and may not be shared.

IC3 Expo Table: Standard

3,000 USD

Includes: one complimentary Annual IC3 Conference registration per table

Create a meaningful impact on influential education leaders across the globe by increasing brand awareness and encouraging growth for the counseling community with a table in the IC3 Expo (four-foot length). A standard table is limited to one sponsor only, and may not be shared.

2022 Annual IC3 Conference Expo

The Aha Movement - Atlas Skilltech University - BML Munjal University - ecole intuit.lab school of design & creative strategy - Flame University - Hindustan Institute of Technology and Science - Indiana University Bloomington - KIC UnivAssist - KREA University - Ohio University - Shiv Nadar University - UCL - University Living - University of Liverpool - The University of Western Australia - Vijaybhoomi University

Submit a Proposal/Speakers

2022 Annual IC3 Conference Theme: Access Sub-themes

The proposal submission window for this year’s Annual IC3 Conference has closed.

Access at the Core of the Counseling Pedagogy

Outreach 2.0

Pathways

Affordability

Transition

Student-Centered Career Exploration

Explore Theme and Session Topic Ideas

2023 IC3 Regional Forums Keynote Speakers

Ganesh Kohli

Founder, IC3 Movement

Prof. Sandeep Chatterjee

Professor and Head of Department of Neurosurgery, Vivekananda Institute of Medical Science, Kolkata and Park Clinic, Kolkata

Zafar Sobhan

Editor, Dhaka Tribune

Host Schools

Be a Changemaker in Your Region: Become an IC3 Host School

Lead the conversation on career and college counseling in your region
Receive IC3 partner branding and acknowledgment on IC3 collaterals and media
Showcase your school’s thought leadership, facilities and school to educators globally
Display your student talent through a performance at the event

Health & Safety

The health and safety of our community are paramount. We are committed to maintaining a safe in-person event experience for all participants.

General Health & Safety Protocols

All delegates attending in-person must submit either a negative COVID-19 RT-PCR test report (not exceeding 48 hours prior to conference check-in) or a final vaccination certificate to confirm that they are fully vaccinated (from a minimum of 15 days prior to the conference).

Upon check-in at the conference, all delegates attending in-person must provide a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days

Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, as applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.

Protecting Our Community

Strict compliance with local and national policies, as well as those enforced by the conference venue

A health, safety, and wellness task force consisting of key stakeholders to ensure the highest standards of health and safety protocols

Regular health screenings upon entry to all conference areas

Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants

Contactless registration

Increased use of mobile app to limit physical contact with surroundings

Masks/face coverings required at all times

Strict social distancing throughout all conference areas

Sanitation stations

Daily onsite safety checks and testing may be required

Protect Yourself & Others

Wear a mask at all times, ensuring that the nose and mouth remain covered

Use other personal protective equipment as needed

Practice social distancing

Wash hands with soap and water frequently

Cover coughs and sneezes with a tissue or use the inside of your elbow, immediately wash hands with soap and water

Avoid touching eyes, nose, and mouth

Avoid touching frequently-touched surfaces

Monitor your health, remain alert of any symptoms

Report any suspicion of ill-health to conference authorities immediately

Cooperate with onsite safety checks and testing as needed

Positive Health & Well-Being

In addition to health and safety measures, IC3 is committed to promoting a state of positive well-being for its community.

Flexibility in registration policies

Extended breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices

Wellness and meditation sessions to contribute positively to your sense of well-being

Upon check-in at the conference, all delegates attending in person must provide a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days period

Strict compliance with local and national policies, as well as those enforced by the conference venue

A health, safety, and wellness task force consisting of key stakeholders to ensure the highest standards of health and safety protocols

Regular health screenings upon entry to all conference areas

Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants

Contactless registration

Increased use of mobile app to limit physical contact with surroundings

Masks/face coverings required at all times

Strict social distancing throughout all conference areas

Sanitation stations

Daily onsite safety checks and testing may be required

Wear a mask at all times, ensuring that the nose and mouth remain covered

Use other personal protective equipment as needed

Practice social distancing

Wash hands with soap and water frequently

Cover coughs and sneezes with a tissue or use the inside of your elbow, immediately wash hands with soap and water

Avoid touching eyes, nose, and mouth

Avoid touching frequently-touched surfaces

Practice social distancing

Report any suspicion of ill-health to conference authorities immediately

Cooperate with onsite safety checks and testing as needed

Flexibility in registration policies

Extended breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices

Wellness and meditation sessions to contribute positively to your sense of well-being

All attendees shall abide by all rules, regulations, policies, procedures and protocols, whether imposed by the Organizer or legal authorities, and each person must agree to, and pass, any and all health screenings. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to the Organizer.

Annual IC3 Conference & Expo